Knowledge Base » Participant Management

How to use the event day check-in tool

The Event Day Check-In tool provides real-time information to check in participants who have registered for your event or who have purchased merchandise. 

To use this tool, log in to your Event Director account, select your event. On the left-hand side, select Registration Data then Event Day Check-In.  

The tool allows you to check participants in by either searching their Name, Team, Email, Bib or Confirmation Number, or by scanning the QR Code on their confirmation email.

The Settings button allows you to choose what participant data is shown. This data is displayed when you search for a participant. 

Once you search for a participant, you will be able to see the selected data, including if all the waivers are signed. If the participant has not signed the waiver, you will be notified and an Email Waiver button will be available to use to send the waiver to the participant. The participant will receive an email requesting they sign the waiver. 

This tool also allows for dynamic bib assignment by entering the bib number into the “Bib” section and then clicking “Check In.”

This tool also allows you to share the check-in page through a custom URL found under the Volunteers button at the top of the Event Day Check-In page. When setting up volunteer access the link can have an expiration date and does not give access to any other section of your athleteReg account.

Please note that because this page pulls real-time data, it does require a connection to WiFi or cell service.